In the RFP, the requirements which are usually highlighted pertain to system usability, the user compatibility as per the functions of the business and the solutions provided by the vendors, the configuration of the system, content creation, lifecycle management of the data and the system, the inventory of data management as well as the record management at the end of the database depository.
Other things that would be included as the requirements of the business in terms of its system would include the retention, deposition and screening of data, the ingestion of data pertaining to scanning, OCR based input and content indexing. The work flow processing and the content item retrieval will also have to be taken into account. The specific reporting requirements of the business can also be included in the RFP to determine which vendor solution available best fit the required bill for the database systems and the supporting IT infrastructure and systems required by the business. The additional applications required can also be highlighted as per the requirements of the users and the compatibility of these applications to the systems being provided by the vendors.
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